Library Policies

The library board has established these policies to govern the library. These policies serve as a blue print for effective library operation, underscore the library's service philosophy and ensure that customers receive consistent service.  The policies are reviewed regularly to help guarantee that they remain timely.             

                             FONDA PUBLIC LIBRARY POLICIES


I.  POLICY FOR PATRON USAGE  (reviewed and revised 8-22-13)

A.  All library patrons will register and receive a library identification number. 

B.  Library patrons are assured of privacy by library identification numbers.

C.  Books, magazines and audio books are due in two weeks with renewal possible, if needed.  Movies are due in one week with renewal possible, if needed.

D.  Items can be reserved and the patron may be notified when available.
E.   A donation of five cents a day is asked for each day the library is open for overdue books.  A donation of twenty-five cents is asked for each day the library is open for overdue movies.

F.   Patrons will receive written or email notice for over dues.  When an item has been kept for more than two months, library privileges are suspended; and may be turned into the Fonda Police Department for collection with discretion of the board.
G.   Patrons are liable for replacement of items lost, destroyed or mutilated.

H.   General Services
1.  No smoking signs are to be posted in the library as prescribed by the law effective July 25, 1978.
2.  Library hours as previously set by the board:  Mondays 1 pm-5 pm, Wednesdays 10 am-8 pm, Thursdays 1 pm-5 pm,  Fridays 1 pm-5 pm,
Saturdays 9 am-Noon.  Holiday closings are the same as those observed by the City of Fonda.  Weather closings are at the discretion of the Library Director and will be posted on KAYL radio; if school closes due to bad weather, the library will also close.
3.  Books, audio books, movies, magazines and journals not held by the Fonda Public Library will be requested and borrowed through SILO, First Search or EBSCO.
4.  The library will sponsor programs throughout the year.
5.  Any activity to take place in the library is to be cleared by the Board of Trustees prior to the time it is to take place. A fee may be assessed at the discretion of the library director and the board. 
6.   Maintenance of the library, such as dusting, vacuuming, and cleaning windows and shelves is the responsibility of the City of Fonda.


II.  LIBRARY SELECTION POLICIES (reviewed and approved 8-25-11)

A.  Library materials shall be selected for values of interest, information, and enlightenment of all people in the community, from pre-school through maturity.

B.  The Board of Trustees has adopted the American Library Association’s Bill of Rights and the Freedom to Read Statement.  We wish the book selection policy to be liberal, but there is the possibility that an item in the library may be regarded by some as unpleasant or offensive, or in political opposition to local beliefs.  However, if the Fonda Public Library is to fulfill its obligations of providing books, then it must have in its collection, material of varied points of view, even those points which may be regarded by some as controversial, whether because of political expression or affiliation, or moral implication.

C.  Guide lines for Collection Development
1.  Adult Collection
    a.  To make available good books of permanent value and other current materials that will meet educational, informational, cultural, and recreational interests of the community.
2.  Children’s collection
    a.  To provide pleasurable reading in all fields and supplemental information to books available in school, the emphasis is on books which stimulate the imagination, mental growth, and the development of taste for good literature and appreciation for good books.
3.  Special Collection
    a. To provide materials for those with special needs.

D.  Gifts and Memorials
1.  The library shall accept as gifts those articles that will enhance the collection of the Fonda Public Library.  Non-usable gifts will be disposed of at the discretion of the director. 

E.  Grievance procedure and complaints
1.  If a patron or a staff member has a grievance it shall be put into writing and the librarian will submit it to the board at the next regular monthly meeting.
   a.  A  form, available at the library, for reconsideration of a book can be obtained from the librarian.
   b.  A censorship form for children under 6th grade should be signed by their parents, making them responsible for their children’s reading material.
   c.  The board of Trustees will consider all complaints and act accordingly.
2.  A written complaint must be received at least 14 days prior to the regular meeting of the board.
   a.  committee to read book
   b.  board evaluates
3.  Complainant will receive notification of the board’s decision regarding the matter

F.  Weeding Policy
1.  The library director shall be responsible to maintain an up-to-date collection in the library.  This shall be done through a continual weeding process following the guidelines recommended by the Iowa Library Services.  Books given in memory of someone shall be retained as long as they remain in good condition. 


III.  PERSONNEL POLICIES (reviewed and approved 1-26-12)

A.  Filling Vacancies
1.  Applications for director are made to the Board of Trustees
2.  Appointment is made by the Board on the basis of qualifications for the director.
3.  Notice of job openings for the director shall be published two weeks in the paper.  Director candidates will be interviewed by the board with selection to follow.  Notice of job openings for an assistant shall be published two weeks in the local paper.  Selection is at the discretion of the library director with the board approval.  Notice for library aides will be posted in the library, selection by library director with the board approval.
4.  Notice of resignation shall be received in writing two weeks prior to the resignation.
5.  Mandatory retirement is at age 70.
B.  Job Descriptions
1.  Duties of Director
    a.  prepare statistics, annual reports, and other reports as needed
    b.  direct responsibility for administration of  the total library program within the framework of board plans, policies, and budget
    c.  select and order all books and other library material
    d.  prepare the annual budget for the library in consultation with the board and give current report of expenditures at each board meeting
    e.  hire and direct staff according to the board of directors policy
    f.  attend all board meetings
    g.  promote programs and activities
    h.  catalog materials
    i.   weed materials
    j.   assistant duties as needed
2.  Duties of  Assistant
    a.  review over dues and send out notices
    b.  help with cataloging
    c.  help with general library maintenance
    d  maintain daily reports and expenditures
    e. assist with patrons
    f.  check materials in and out
    g. reshelve materials
3.   Duties of Aides   
    a.  assist with patrons 
    b.  check materials in and out  
    c.  reshelve materials 
    d.  help with general library maintenance
    e.  assistant duties as needed

C.  Benefits and Hours
1.  The wages of the director shall be paid monthly with the amount per hour decided by the board.
2.  The assistant and aides shall receive at least minimum wage with future increases approved by the board.
3.  The director shall work approximately 35 hours per week and the assistant shall work approximately 20 hours per week. The aides shall work Saturdays with more hours as needed.
4.  The director and assistant will each have one week vacation the first year, two weeks vacation the second year, three weeks vacation after five years, and four weeks vacation after sixteen years of employment—the year from January 1 to December 31.   Director and assistant will have legal holidays off with pay when they fall on a day regularly open.  Holidays are established by the city.  
5.  Three days paid funeral leave for immediate family member.
6.  The director shall attend classes to receive certification in public library management within two years of employment and attend continuing education classes for recertification.  The cost will be paid by the library.
7.  The director and assistant shall attend some classes and meetings with the cost paid by the library.  This will be provided for in the annual budget.

D.  Complaints against Personnel
1.  If complaints can be substantiated against a staff person, disciplinary action will be taken.  The director will issue a warning within a month of probation.  If there is no improvement the Board of Trustees will be called in and they will review the case with another probationary period.  If the problem is not taken care of the staff person will be dismissed.

E.  Employment of relatives
1.  No relatives shall be hired.

F.  Trustees should attend as many meetings as possible throughout the year to enable them to better perform their duties. 
1.  Develop written library policies and review them.
2.  Develop a mission statement and a set of long range goals for the library.
3.  Develop annual budget in consultation with the director and present to city council.
4.  Develop good public relations.
5.   Trustees shall attend some classes and meetings when possible with the cost paid by the library if a fee is charged.  This will be provided for in the annual budget.

IV.   INTERNET USE/SAFETY POLICY (approved 6-27-13)

A.  The Fonda Public Library provides access to the Internet to help meet recreational, cultural, educational, and informational needs of the library’s service area.  Patron use of the Internet carries with it a responsibility to evaluate the quality of the information accessed.  The availability of information does not constitute endorsement of the content by the Fonda Public Library. 

B.  All persons under 18 years of age must have a consent form signed by a parent/guardian.  Parents/guardians are responsible for the Internet information selected and/or accessed by their children.  To address issues of safety and security of minors when using electronic mail, chat rooms, and other forms of electronic communication, parents and legal guardians should urge minors to follow basic safety guidelines: never give out personal information (name, address, phone number, etc.); never arrange via a computer to meet someone and never respond to messages that are threatening  or suggestive, remembering that people online may not be who they say they are.  The Fonda Public Library cannot guarantee confidentiality over the Internet.

C.  The Fonda Public Library may limit the amount of time of individual user sessions on the Internet and may charge a fee for printing from the Internet.  Library staff may be able to provide suggestions in using the Internet, as time allows.  Use of the Fonda Public Library’s computers is expected to be primarily independent of library staff assistance.

D.  There exists the possibility of inadvertent viewing by minors of content on any computer screen, including a patron-owned laptop. Users should be aware that viewing certain materials in the public library may be considered inappropriate and each person is urged to respect the sensibilities of others when accessing information and/or images that may reasonably be offensive to someone else.  The Fonda Public Library reserves the right to terminate an Internet session that involves user behavior that violates its policies.  It is the policy of the Fonda Public Library to comply fully with the United States copyright law, and other federal and state laws relating to use of the Internet.  Failure to comply with this policy may result in the loss of access.  Illegal acts may be subject to prosecution by local, state, or federal authorities.

V.  PATRON RESPONSIBILITIES AND CONDUCT (reviewed and approved 4-28-11)

A.  It is a patron's responsibility to maintain necessary and proper standards of behavior in order to protect his/her individual rights and the rights and privileges of other patrons. If a patron creates a public nuisance, that patron may be restricted from the library and from the use of the library facilities. Those who are unwilling to leave or do not leave within a reasonable amount of time, after being instructed to do so by the staff, will be subject to the law.

B.  The Fonda Public Library encourages visits by young children and it is our desire to make this important visit both memorable and enjoyable for the child. Library staff is not expected to assume responsibility for the care of unsupervised children in the library.  Therefore, it is library policy that all children under age six must be accompanied by a parent or designated responsible person while in the library. If a child under age four is attending a library program, we require the parent/responsible person to remain in the library throughout the program.

C.  Children of all ages are encouraged to use the library for homework, recreational reading, and program attendance. The library staff realizes that the library will be noisier at busy times and that children by nature can cause more commotion. However, children (whether with parents or not) who are being continually disruptive will be given a warning that he/she must settle down or will be asked to leave the library. If after a second warning the child continues to be disruptive, he/she will be asked to leave the library. If the child needs to contact a parent, they may do so and then wait with a staff person until the parent arrives. 


VI.  CREDIT CARD POLICY (approved 1-27-11)

A.  The Library Director shall have available upon approval of the Library Board, a credit card, to be used only for library materials, library support, or for continuing education purposes (such as the Iowa Library Association annual meeting).

B.  The credit card shall be turned in before the Library Director leaves the job as Director of the Fonda Public Library in any capacity.  His/Her name shall then be taken off the account and the card cut up, with the newly hired director's name added to the account and issued a card.

C.  If the card is used inappropriately by the Director, the Director not only will be responsible for any charges incurred from inappropriate use, but also will be reviewed by the Library Board and subject to termination.

D.  Presently the charge card is available through Cardmember Service at First Community Bank (VISA) under the name of Fonda Public Library.  The only persons allowed to charge on the card are the present Library Director, Carla Pitstick and the present Board President, Paul Kelly.

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.